Document Management is one of the most important & critical aspects of a business. With the growing avenues of information in the digital age, managing documents can be complex. Many top priority enterprise clients are streamlining businesses by digitization and digitalization. Automation of business processes is the way to go, this is because managing physical documents and files is becoming cumbersome and challenging.
So, what is the meaning behind digitization and digitalization?
Disentangling digitization from digitalization may seem like a nit-picky exercise, but they are very different concepts with very different implications. Digitization is the conversion of text, picture or sound into a digital format while digitalization is the use of digital technologies and digitized data to impact how work gets done.
In business, digitalization processes are initiatives such as legacy modernization or moving analogue systems online. Therefore, embracing the ability of digital technology to capture and access data creates efficient business models.
Basically, digitalization cannot occur without digitization. Let’s say you have a backlog of millions of records; digitization comes in as a solution for converting your physical records into digital formats such as JPEG, PDF’s, PNG amongst others. The digitalization initiative will include uploading these files to the cloud to transform collaboration and reporting processes. This will allow analytical tools to generate insights and actionable knowledge to mitigate risk and promote efficiency in future projects.
The surge of cloud technology has helped enterprises migrate their documents into digital forms and manage the volumes of data effortlessly.
Essentially, both processes create value by cutting costs and laying the foundation for businesses to use cases that leverage data. Therefore, it is vital for every organization to embrace digitization and digitalization.
