The paperless office trend is taking flight as more companies are looking for better ways to access their documents and automate their business processes. As the internet is becoming the most common way to transfer data, this is the perfect time to make the digital shift.
So, what is digitization?
Digitization is the process of converting informational text, sound, or images into a digital format. DISI Group is revolutionizing the world of paperwork in Africa because we understand that records and information are the lifeline of any organization. Therefore, we must be in the best position to manage and protect these valuable assets.
Digitizing documents is a convenient way to ensure efficiency and workflow in an organization. At DISI Group, our wide range of expertise enables businesses to convert different types of records into several digital formats therefore making us quite unique. Here are some of the reasons why you should automate your business today:
- Increases Work Productivity
Managing stacks of paper records can be strenuous, and less efficient for your employees. However, once the organization’s documents are digitized, the data can be accessed by multiple departments within the business at the same time via an automation workflow because all the records will be stored in the same repository.
- Time efficiency
Dealing with physical documents slows down business processes in the organization. However, if you digitize your records, retrieval is faster because everything is stored in an easy-to-find repository making the process instantaneous and efficient.
- Security
Digital access defines the accessibility level according to the hierarchy in each organization. This enhances data security and protects the company from data leaks because our system has the capability to generate reports and audit logs. With the right cyber security measures, it’s easy to securely maintain data.
- Minimize operation costs
Digitization of documents enables an enterprise to get rid of physical documents that consume various resources such as office space, finances, storage units and security personnel. Once the data is digitized, there is an overall cost reduction.
- Environmentally friendly
With digitized data there’s no need to purchase printing paper or to duplicate for distribution in the organization. This will ultimately result in saving natural resources.
- Data and storage recovery
Digitized data is easy to store in multiple online locations and provides easy access as well as replication and backups. On the other hand, physical documents are more likely to get damaged in case of unpredictable natural disasters and most of these records lack backup files.
- Ease of accessibility
Document digitization enables an organization to access the data in a digital format from anywhere, which breaks the barriers of location, time, and simultaneous access. Easy accessibility of data improves the information flow within the organization, leading to enhanced productivity.
From increasing productivity to decreasing negative environmental impacts, document digitization is a great way to boost efficiency, be compliant and protect company data and resources.
At Digital Imaging and Scanning International, we have a team of experts ready to start your digitization journey with you, from consultancy to implementation. Contact us today to begin your transformational journey at info@disigroup.com or check out our website for more information at www.disigroup.com.
